Administrative Assistant - Water Services & Transportation Divisions

Ongoing Applications


Position:  Administrative Assistant

Department/Division: Public Works Department/Water Services & Transportation Divisions

Reports To:  Department Division Heads

Pay Rate: $15.21 per hour ($31,631) to $23.14 per hour ($48,131)

GENERAL PURPOSE:  Under general supervision, provides a variety of secretarial and administrative office support work for a department head and for assigned department/program area.  Types a variety of correspondence, memoranda, and documents; maintains schedules and calendars; maintains files and records in accordance with City guidelines; provides information and assistance to City staff, outside consultants/contractors, outside agencies, and the general public regarding assigned area programs, policies, and procedures; routes and distributes mail; monitors and updates inventory, budget, payroll, and account records for department or/or program(s); creates requisition for purchases, monitors expenditures and performs simple analysis on account; orders equipment and supplies; assists with the coordination of personnel processes for the department; and arranges for travel and training for staff.


Education and Experience:

High School Diploma/GED supplemented by college coursework or completion of certificate program in Office Management, Secretarial Support, Business Administration, or related field and two years of experience providing the full range of secretarial and administrative support functions for a department head or similar level in a medium to large department or organization that includes coordinating administrative support functions such as schedules, budget/procurement monitoring, personnel related functions, and special projects; preferably for a public organization; OR an equivalent combination of education, training and experience. 

Required Licenses or Certifications:

Valid Missouri Driver’s License.

Interested candidates must send cover letter, resumé, and completed City Employment Application (found on the City’s website) with three job-related professional references to the Public Works Director by email at publicworksjobs@belton.orgEOE